documentsTransLution™ is most commonly used in warehouse and manufacturing plants. While using TransLution™ to receive purchase orders, pick and dispatch sales orders and manage production processes is commonly done and well understood by most customers; we have a few customers who are doing things a little differently. This is the first in our series of articles to highlight some of these different uses of TransLution™.

Today we’ll be describing two customers who are using TransLution™ to track documents in their business. One site physically labels engineering drawings with a barcode label and scans them between the sales office, the customer, the drawing office and the factory. By doing this they not only track where the drawing is in the approval process, they are also able to track drawing version numbers to ensure that the right version of the drawing is the one that is signed off and used for final production. We’ve put together a full case study on this unique implementation – TRANSLUTION ADRRESSES DOCUMENT TRACKING CHALLENGES FOR MELCO.

Another customer tracks sales orders in their business. They felt that they needed more statuses on their sales orders than were available in a standard ERP system so now they present users with a grid showing things like Sales Order Captured, Sales Order Approved, Costing Verified, Costing Rejected, Export Order Captured. Users with the appropriate security access can change the status of one or more orders at a time as the orders move through the process.

What both customers realised when deciding to implement TransLution™ in a document tracking scenario is that while it looks like you are simply tracking documents as they move, what you are actually doing is managing a business process. By defining which statuses are allowed when; and limiting who can scan or update the document status, you are using the document scanning and tracking process to manage the workflow in your business. Using TransLution™ to do this allows you to make the system easy to use and also supports changes to the business process rules as they occur. An added benefit is that through using one system to manage workflow and also physical stock handling, there is no need to integrate diverse systems. The relevant information is immediately available throughout the process.